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Pastoral Aide Committee

General Guidelines

ARTICLE I– NAME

Glory to Glory Pastoral Aide Committee

ARTICLE II—MISSION

Our mission is:  To serve our pastor and his family with the love of God.  To ensure their needs are met at all times.  To be of service to the members of Glory to Glory Ministries in support of the many events throughout the year.  To be good examples to all by allowing our light to shine at all times.

ARTICLE III—THE COMMITTEE

  1. Each Committee member is responsible for adhering to the policies and procedures outlined in these guidelines.
  2. The Pastoral Aide Committee is vested in seven selected members appointed by Pastor Aubrey Shines.
  3. All Committee members will be expected to take an active role in the duties of the Committee, and will be expected to attend a minimal of seven Committee meetings a year.  Three unannounced absences from Committee meetings during the year will constitute dismissal from the committee.  If a Committee member is unable to attend a scheduled meeting, it is that member’s responsibility to inform another member of the Committee.  All Committee members will receive a contact roster with each member’s information.  A no call/no show is considered an unannounced absence.
  4. If a Committee vacancy occurs by resignation or removal from office, that member will be filled by appointment of Pastor Shines.
  5. Each member will have an opportunity to serve an office of the Committee (excluding specific appointment by Pastor Shines).  At the January meeting each year, offices are selected and members may renew their office or select a new one.  The offices consist of:  Chairperson, Vice-Chair, Secretary, Treasurer, and Events Coordinator.

ARTICLE IV—OFFICES

The responsibilities of the offices are as follows:

  • Chairperson—(specific office appointment) The Chair is responsible for presiding over all Committee meetings and functions.  The Chair shall also be the liaison for Committee matters between the committee and Pastor Shines.  The chair will also be responsible for coordinating different functions with other ministries within Glory to Glory.  The Chair is also responsible for proper distribution of publication from the Committee.  The Chair will also act as Public Relations Coordinator and will be responsible for the proper promoting of different events and programs hosted by the Committee.
  • Vice Chairperson– If the chair is unable to fulfill any of the required duties; the Vice Chairperson will step into the position as Acting-Chairperson.  All responsibilities of the Chair, becomes the responsibility of the Acting-Chairperson.  The Acting Chairperson is responsible for maintaining copies of all publication that is distributed within the Committee
  • Secretary—The Secretary is responsible for taking and preparing minutes of the Committee meetings.  The Secretary is to work closely with the Chair to ensure other duties relating to that office are accomplished.
  • Treasurer—(CFO is a specific office appointment) The treasurer shall be the Chief Financial Officer and is responsible for overseeing collection and distribution of funds for the Committee.
  • Events Coordinator—The Events Coordinator shall be responsible for overseeing activities to raise funds for the Committee.

ARTICLE V—MEETINGS

The Committee will meet at least once a month.

  1. All regular Committee meetings will be conducted in accordance with the following order of business:

1)    Call to Order and Prayer

2)    Review of Minutes

3)    Treasurer’s Report

4)    Event Coordinators’ Report

5)    Old Business

6)    New Business

7)    Adjournment

  1. Special meetings may be called by the Chair or the Pastor, or his designated representative, when circumstances warrant them.

ARTICLE VI—VOTING

All Committee members shall have the right to one vote.  For the purpose of transacting official business, it shall be necessary that a minimum of three members of the Committee are present and voting.

ARTICLE VII—AMENDMENTS

Formal written notice of any proposed amendment to these Guidelines will be given to all Committee members at least five days in advance of the scheduled meeting in which the amendment is to be voted upon.  Amendments may be made at any Committee meeting by a majority vote and by succeeding ratification from the Pastor, or his designated representative.

ARTICLE VIII — ADOPTION OF THE GUIDELINES

These Guidelines shall be ratified by a majority vote of Committee members.

Effective Date—7 July 2006

 

 

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